Club Documents

The following are links to various documents that define the operations of the club.

 WPOC Bylaws
This document defines the structure of the club and how it operates.  It describes the responsibilities of the club officers and the board of directors.  It also outlines the purpose of the club and how it operates financially.

 WPOC Policies
Currently, there are two policies here:  a Reimbursement Policy to describe what costs the club will reimburse its members for, and an Honorarium Policy that describes how honorariums and stipends for presentations are handled.

 Reimbursement Form (pdf)  or   Reimbursement Form (doc)
This is the form that must be filled out to claim reimbursement for expenses.

 Annual Meetings (agendas and minutes)
These are the agendas and minutes from past annual general meetings.  These meetings take place in November of each year.  Financial information is not available at this link.

 Year End Reports
These are the year-end reports sent to the membership at the end of each year.  The financial information associated with the original reports have been removed.

 Waiver for Minors (pdf)  or   Waiver for Minors (doc)
These are the waivers that need to be signed by a parent or legal guardian of minors (children under 18 years of age) to permit them to participate in a WPOC sponsored orienteering event.  Each waiver applies to all WPOC events for an entire year.  These need to be filled out only if the parent is NOT present at the event itself.  Then, the form needs to be brought to the event by the minor.  Only a parent or legal guardian signature is acceptable.

Note:  If for some reason an event date needs to be changed, the new date will not be included in the waivers shown above.  To satisfy our waiver requirements for this new date, one of the following waivers will need to be filled out and the date specified on it.

 One Day Waiver for Minors (pdf)  or  One Day Waiver for Minors (doc)